Exhibitor Information for NeurIPS 2023

View NeurIPS 2023 Exhibitors »

Exhibitor payments are due Nov 07, 2023 AOE (anywhere on earth).

Read the information below and then Apply here

The Neural Information Processing Systems Foundation is deeply grateful to our exhibitors who provide funds that are essential to the continued success of the conference. An important use of those funds is the support of the next generation of AI researchers who need financial assistance in order to participate in the conference. This year we are reducing the exhibitor costs to facilitate inclusive and diverse participation of the exhibitor community. Over recent years, some members of our community have observed the lavishness of some of the exhibit spaces and asked whether some portion of the investments made might be redirected to supporting the scientific mission of the conference. We want to stress the importance of the exhibitor alignment with the scientific community to form better collaborations and technical relevance. The conference continues to be an extraordinary recruiting opportunity for exhibitors. We hope that, in combination with the overall lower cost, our efforts will in turn result in higher participation of the research-related exhibitor personnel and an increase in intern and student support towards attending the conference. We invite general exhibitors for Neural Information Processing Systems 2023 in New Orleans, LA at the Publisher, Silver, Gold,  Platinum, and Diamond levels.

For Further Information - Contact exhibitors@neurips.cc.

EXPO – The Call for the Neural Information Processing Systems EXPO will be coming out in a few weeks. The EXPO is an opportunity for Diamond and Platinum exhibitors to give a talk, panel discussion, workshop, or demonstration. The EXPO will take place on Sunday, December 10th; a day which promises to be rich with content and ideas from industry. Each exhibitor will receive access to the recruitment database. You may want to set up interviews early so interviewees know to include Sunday in their travel plans.

Career Website: The Career Website highlights career opportunities submitted by our Exhibitors, and other top industry, and academic leaders. Exhibitors at the Diamond and Platinum level can post up to 6 opportunities at no cost; Academic departments can post up to 6 opportuities at no cost; all other postings are $100 each. All applications will be reviewed before being published. 

Next Generation Outreach - For 2023, every exhibitor will have up to 30% of their funds directed to a new need-based program to support travel, hotel, food, and registration costs for those in financial need, particularly graduate students and diversity and inclusion efforts.  

When you are ready, please click on the "Apply" button above to begin the application process.

  1. Review exhibitor level
  2. Complete “Your Information” in portal
  3. Add available times to schedule the onboarding meeting.  After this meeting, you will have access to the rest of the portal.
  4. “Send Invoice” from portal
  5. Upload signed contract in portal or send via email
  6. Upload your proof of insurance (COI) in portal, or purchase it from RainProtection
  7. Assign Exhibitor and Full Access Badges in portal
  8. Send payment

 


Exhibitor Levels

Diamond $80,000 USD

  • 20’ x 20’ booth space island
  • Access to opt-in recruiting database and attendee CVs who are interested in being recruited
  • Interview room available by reservation and Career website postings
  • Sixteen (16) complimentary registrations for conference, tutorials, and workshops
  • Company name and logo on website with link and Welcome unit
  • Up to twenty (20) complimentary exhibitor booth badges
  • Up to 30% of the provided funds support Next Generation Outreach

Platinum $40,000 USD

  • 10’ x 20’ booth space in-line or island (IN-LINE & SPLIT ISLAND BOOTHS AVAILABLE. ALL ISLANDS SOLD OUT)
  • Access to opt-in recruiting database and attendee CVs who are interested in being recruited
  • Interview room available by reservation and Career website postings
  • Eight (8) complimentary registrations for conference, tutorials, and workshops
  • Company name and logo on website with link and Welcome unit
  • Up to fifteen (15) complimentary exhibitor booth badges
  • Up to 30% of the provided funds support Next Generation Outreach

Gold $30,000 USD

  • 1:1 Turnkey includes 10’x 10’ space, graphic kiosk w/counter, monitor, installation and dismantle
  • Access to opt-in recruiting database and attendee CVs who are interested in being recruited
  • Two (2) complimentary registrations for conference, tutorials, and workshops
  • Up to five (5) complimentary exhibitor booth badges
  • Company name and logo website with link and Welcome unit
  • Up to 30% of the provided funds support Next Generation Outreach

Silver $20,000 USD

  • 10’ x 10’ booth space in-line
  • Access to opt-in recruiting database and attendee CVs who are interested in being recruited
  • Two (2) complimentary registrations for conference, tutorials, and workshops
  • Up to five (5) complimentary exhibitor booth badges
  • Company name and logo website with link and Welcome unit
  • Up to 30% of the provided funds support Next Generation Outreach

Bronze $10,000 USD

  • Access to opt-in recruiting database and attendee CVs who are interested in being recruited
  • Two (2) complimentary registrations for conference, tutorials, and workshops
  • Company name and logo on website with link
  • Up to 30% of the provided funds support Next Generation Outreach

Book Publisher $1,000 USD

Shared space with (1) exhibitor booth badge


 

 

Venue Information

Setup, Exhibit Hours and Teardown

Install

Sat,   Dec 9     8:00am - 5:00pm 

Sun,  Dec 10   8:00am - 5:00pm

Exhibit Hall Hours

Mon, Dec 11    9:00am - 8:30pm **GC Welcome Reception 6:30 PM

Tue,   Dec 12    9:00am - 5:00pm

Wed,  Dec 13   9:00am - 5:00pm

Thur,  Dec 14    9:00am -2:30pm

Move Out

Thu,  Dec 14       2:30pm - 6:30pm

Fri,    Dec 15       8am - 12:00pm

Shipping & Customs Information

International Air, Ocean, Ground & Customs Clearance Services International Shipping Instructions Found in the Service KitScroll down to the NeurIPS event and order online.

T3Expo offers all advanced shipments complimentary storage. Take advantage of shipping your materials early! **The Convention Center does not have a marshalling yard.

ADVANCED SHIPMENTS: Nov 6th - Dec 4th

(Exhibiting Company Name) (Booth #)

NeurIPS 2023, c/o T3EXPO YRC Freight c/o Exhibit Transfer 3761 Louisa Street, New Orleans, LA 70126     

DIRECT SHIPMENTS: Dec 9th 

(Exhibiting Company Name) (Booth #)

NeurIPS 2023, c/o T3 Expo c/o New Orleans Ernest N. Morial Convention Center, Halls C & D 900 Convention Center Blvd New Orleans, LA 70130

 

Exclusive Service Providers & Designated Official Contractors

You may access the Official Service Manual (scroll down to NeurIPS 2023) for ordering your booth needs. ** If the manual does not download, please switch browsers.** Please contact help@t3expo.com or call +1.888.698.3397

COI is required. You may provide your own or purchase short term insurance through Rain Protection.

MCCNO is our Official Electrical Provider. You may access electrical forms here.

Exhibitor Appointed Contractors (EACs)

EAC's may access the Official Service Manual  (scroll down to the NeurIPS 2023) .

Exhibitor Badges

To access the exhibit hall, everyone will need a badge, either as an exhibitor-only or a full-access conference registrant. An Exhibitor Badge only grants access to the exhibit hall and public areas, not to any other academic conference activities.

A full-access Conference Badge allows access to all events including academic events.

Please enter the email address for each person needing an Exhibitor Badge in the Exhibitor portal. After entering an email address press the "Update Exhibitor Badges" button and then repeat that process for each person. If the email address of the person that you submit does not have a NeurIPS account, a red X will appear after you submit their email address. These email addresses must be entered into the portal before November 24th.