Sponsor Application Information for NIPS 2018

View NIPS 2018 sponsors »

Sponsor payments are due Oct. 24, 2018, 11:59 p.m..

Read the information below and then Apply to become a sponsor »

If you are book publisher, contact Chris Brown <chris.brown@aicons.org>


Corporate sponsorship of the annual NIPS Conference contributes to the successful outcome of each year’s conference. NIPS appreciates your support and participation and wants your sponsorship to meet the needs of your company.  NIPS will send a contract and the Code of Conduct; upon signing the NIPS contract and receiving payment, your booth will be assigned and your logo will be posted on the website.   Access to the recruitment database and complimentary registrations will be processed upon receipt of payment and the NIPS contract.

NIPS Policy for Sponsor Events 

NIPS welcomes sponsors at the meeting and provides adequate space for them to interact with NIPS attendees. Sponsor parties during the NIPS Conference should be held after 7:00 pm to allow time for attendees to go the poster sessions. NIPS discourages corporate events that conflict with any official NIPS events, conference sessions or poster sessions. 

NIPS does not organize sponsor presentations at the Conference or Workshops and discourages parallel meetings organized by sponsors. Satellite meetings should be organized by sponsors immediatley before or after the NIPS meeting.

Please use our new logo on our signage if needed.

2018 Levels of Sponsorship:

Diamond $80,000 USD


  • Acknowledgment at Opening Reception and Closing Banquet
  • Company name and logo on website with link, conference book, and prominent signage
  • 20’ x 20’ space, placed in a prominent position 
  • Sixteen Tutorial, Conference, & Workshop registrations plus Opening/Closing Receptions
  • Logo recognition on the NIPS lanyard
  • Interview Room
  • Access to NIPS Recruitment Database

Platinum $40,000 USD


  • Acknowledgment at Opening Reception and Closing Banquet
  • Company name and logo on website with link, conference book, and prominent signage
  • 20’ x 10’ space, placed in a prominent position 
  • Eight Tutorial, Conference & Workshop registrations plus Opening/Closing Receptions
  • Access to NIPS Recruitment Database

Gold $20,000 USD


  • Acknowledgment at Opening Reception and Closing Banquet
  • Company name and logo on website with link, conference book, and signage
  • 10’ x 10’ for exhibiting
  • Four Tutorial, Conference, & Workshop registrations plus Opening/Closing Receptions
  • Access to NIPS Recruitment Database

Silver $10,000 USD

  • Acknowledgment at Opening Reception and Closing Banquet
  • Company name and logo on website with link, conference book, and signage
  • No booth space
  • Two Tutorial, Conference, and Workshop registrations plus Opening Reception  
  • Access to NIPS Recruitment Database

Benefits of Sponsorships:

  • Exposure to over 6500 attendees and leaders of the fields
  • Recruiting opportunities
  • Promotion as a sponsor on website, onsite program, and mobile app

Information Required to Apply for Sponsorship

To start the application, it's helpful to gather some information up front. When you are ready, please hit the "Go to Your Information" button to begin.

  1. Company PO number. After you complete the application, you may send yourself an invoice from NIPS.cc for the amount of the sponsorship. If you need that invoice to have a PO number from your company on it, then you will need that PO number in step 3, the application.
  2. Will you host an event?  If you intend to host an event during the conference, you will be asked about the type of event you will host, your target audience, and how will attend. We collect this information so we can align our goals with yours.
  3. Branding.  Our sponsor page highlights your company logo, provides a link to your website, and displays a paragraph about your company.  You will be asked for each of these in various steps.
  4. Vector logo. We need a high-quality vector version of your logo in .pdf, .ai, or .svg format. This logo may be enlarged for a sponsor poster, so it is important that it be a high-quality image in vector format.
  5. Payment. Sponsorship and exhibitor payment is due by Oct 24th. You will receive an invoice during step 4.

Venue Information

Setup, Exhibit Hours and Teardown

Move in: on Saturday, December 1, 2018 starting at 10.00 am- 8:00 pm.

If you need extra time to set up your booth, please contact Sonia Villeneuve at svilleneuve@ges.com to make arrangements.

Also, if you intend to have a hanging sign above your booth, you have to contact Sonia Villeneuve (svilleneuve@ges.com) to coordinate the installation.

Please note that Material Handling Services will be exclusively managed by GES Canada. Please notify your official carrier and Exhibit House. All advanced and on-site orders need to come through GES Canada Limited. See the GES Service Kit.

Move out on Friday, December 7th.Tear down will start after the afternoon coffee break

Exhibitor hours: Sunday, 9:00 am - 6:00 pm, Monday-Thursday, 8:30 – 7:00pm, Friday, 8:30 – 3:30. Room 220ab will be open by 7:00 am each morning for you to set up. The exhibiting hours are suggested times; you can decide what works best for you. 

Shipping & Customs Information

See pages 9 & 10 of the GES service kit.
Address for direct shipping is:

NIPS 2018 (Nov 30thto Dec 8th, 2018)
Name of contact for delivery / Company Name
Room number / Booth #

GES Canada Limited
c/o Palais des congrès de Montréal
163 Saint-Antoine Ouest/W
Montréal, QC, H2Z 1H2

Email:  clarkson@ges.com

ConsultExpo is our  official customs broker

Anyone sending exhibitor or show management material to Montreal needs to complete and return a ConsultExpo Form to CONSULTEXPO, attention the operations department prior to shipping. If you have vendors shipping on your behalf please notify them in advance so they can provide customs and shipping guidance.

Mike Patterson mikep@consultexpoinc.com Tel: 514-482-8886 ext. 4 or
John Santini johns@consultexpoinc.com Tel: 514-482-8886 ext. 1

Exclusive Service Providers & Designated Official Contractors

Ordering Internet, Rigging, Food and Beverages (Capital Traiteur).

The above services are supplied by Palais des Congrès de Montréal.
Please use this link to place your orders:

If you have questions, please contact infotechno@congrèsmtl.com and a representative will assist you.

Ordering AV:

Contact Freeman
Stéphane Brunet Stephane.brunet@freemanco.com

Display Guidelines:

The guidelines for display rules and regulations:   IAEE Guideline

Exhibitor Appointed Contractors (EACs)


Exhibitor Badges

Each person at your booth will need a badge to get into the exhibitor area. An Exhibitor Badge is free but only grants access to the exhibitor area and not the meeting itself. Exhibitor badges should be given to the staff who will be manning your tables.  Please enter the email addresses of those needing an exhibitor badge and press Submit Exhibitor Badges. Repeat for each person. If they do not have an account at nips.cc, a red X will appear after you type their name below. Please invite those without an account to create an account by sending them a Profile Create Request.

You may revisit this page to add booth workers until November 20.